Selecting and Integrating Graphics into Your Writing/The Effectiveness of AI in Writing a Memo for WA4.

PART 1

Imagine that, while writing your report to Mark Carman for writing assignment #4, you have decided to include a graphic about video surveillance systems and their vulnerability to cyberattacks, particulary for small businesses like Mark’s.

Please answer the following questions:

You see the following three graphics (THE 3 GRAPHICS ARE IN THE ATTACHMENTS). If you were to choose one of them, which one should you choose? (Hint: Two of them are faulty, based on the information provided in this week’s learning resources.)

5 Ways Writers Use Misleading Graphs To Manipulate You

https://medium.com/@Ana_kin/graphs-gone-wrong-misleading-data-visualizations-d4805d1c4700

https://medium.economist.com/mistakes-weve-drawn-a-few-8cdd8a42d368

Whichever graphic you pick, imagine that you are writing your report and are integrating the graphic.

The following video provides some tips on how to integrate graphics into your writing:

Integrating graphics into your writing

https://leocontent.umgc.edu/content/umuc/tus/wrtg/wrtg393/2248/integrating-graphics-into-your-writing.html

As the video lecture demonstrates, you will want to introduce the graphic and briefly describe its significance. You don’t want to simply drop it into your report.

Imagine that you will label the graphic Figure 1.

Give the graphic a title and write 2-3 sentences that introduce the graphic

PART 2

For writing assignment #4, the following request was given to ChatGPT:

Write a memo of no more than 150 words to an owner of a company. The memo will be on top of a report that shows problems in the company that the owner is not aware of. The problems include the fact that only one employee can update the website, the fact that the video surveillance system has the manufacturer’s default password, and the fact that the WiFi has no security.

 

ChatGPT came up with the following memo. The name of the recipient and of the sender of the memo were filled in later.

To: Mark Caman

From: Samuel Smith

Date: June 7, 2024

Subject: Report on Critical Security and Operational Issues

 

Dear Mark,

Attached is a report detailing several critical issues within our company that need your immediate attention. These problems, not previously recognized, pose significant security and operational risks. Key areas of concern include:

  1. Website Management: Only one employee has the ability to update the website.
  2. Video Surveillance System: Still using the manufacturer’s default password.
  3. WiFi Security: No security measures in place, exposing our network to potential threats.

Addressing these issues promptly is crucial to protecting our business and ensuring smooth operations. I recommend a thorough review and the implementation of an action plan to mitigate these risks.

Best regards,

Sam Smith

Assistant Manager

 ___

ChatGPT was then given the following request:

Please adjust the memo so that the writer is a new employee who was hired just two weeks ago.

ChatGPT came up with the following adjustment to the memo: 

To: Mark Carman

From: Samuel Smith

Date: June 7, 2024

Subject: Report on Critical Security and Operational Issues

 

Dear Mark,

As a new employee, hired just two weeks ago, I have noticed several critical issues within our company that require your immediate attention. These problems pose significant security and operational risks. Key areas of concern include:

  1. Website Management: Only one employee has the ability to update the website.
  2. Video Surveillance System: Still using the manufacturer’s default password.
  3. WiFi Security: No security measures in place, exposing our network to potential threats.

Addressing these issues promptly is crucial to protecting our business and ensuring smooth operations. I recommend a thorough review and the implementation of an action plan to mitigate these risks.

Best regards,

Samuel Smith

Assistant Manager

___

Please answer the following questions:

  1. Is the first memo an effective memo to Mark Carman for writing assignment #4? Please write a few sentences in explaining your answer.
  2. Is the second memo an effective memo? Why or why not? Does it improve on the first memo? Why or why not?
  3. If a writer were to consider using ChatGPT or another AI tool to help write some parts of writing assignment #4, the report to the supervisor, what benefits might the AI tool offer, and what considerations and cautions should the writer take in using the AI tool?

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